Board of Education

View Board meeting agendas and minutes

The Stillwater Board of Education is composed of nine non-paid members who serve three-year terms. Members are elected by the voters in the district to establish policy and govern the schools. The Superintendent of Schools advises the Board of Education on all school-related matters, board policies, and decisions that impact the district’s day-to-day operations. This is done with the goal of ensuring that all Stillwater students are provided with the highest quality educational experience possible. Each spring the Board of Education adopts a budget for the coming school year for a community vote, which is held on the third Tuesday in May.

Roles and responsibilities of the board include:

  • Establishing a vision and long-term goals for the district
  • Developing Board policy and taking action as required by law
  • Advocacy for a high quality education for all of our students
  • Assuring the effective day-to-day administration of the school district
  • Adopting a budget that reflects and supports district goals

Board Meetings

The Board of Education meets twice monthly. The meetings are usually held on Tuesday evenings at 6:30 p.m. and as of January, 2022, will be held in the middle school cafeteria to allow for enhanced social distancing. Meeting dates are included on the district calendar. All meetings are open to the public. View the Board of Education meeting schedule and archived minutes here.

Stillwater residents are encouraged to attend board meetings, which often feature presentations regarding educational programs and activities, policy issues, board committee reports, and finances. Meeting agendas and minutes are posted on the Stillwater BoardDocs system.

A school board must have a quorum of members (five of nine members) present for a regular meeting to take place. All board actions authorized or required by law must be taken in an open meeting. New York State law allows the board to discuss issues related to personnel, real estate, negotiations and legal matters in Executive Session. However, any vote on these issues is taken in open session.

Public Input

If residents wish to address the Board of Education at a board meeting, there are two specific opportunities to do so. At the beginning of each meeting, the board president will ask if there is any public input related to agenda items. If a resident wishes to address the board, he or she should raise their hand, and once they have been recognized by the board president, state their name, address and the agenda item you wish to discuss. Later during the meeting, the board provides another opportunity for public input for non-agenda items. In this case, the same procedure is utilized.

The board prohibits discussion on matters that could violate the reputation, privacy or rights due to process of staff, students or others.

These types of concerns should be directed to the Board of Education in writing, to the attention of the board president.

Board of Education Policies

The Board of Education is the policy making body for the school district. Board of Education policies are statements that that provide guidance and direction to school employees regarding many matters ranging from student issues to finance.  The Board Policy Manual can be found on the BoardDocs website.