Stillwater Central School District

Regular Meeting of the Board of Education

February 27, 2018 – Stillwater, New York

Present: T.  Hems,  V.  Masterson,  W.  Callanan,  D.  Giso,  K.  Greene,  B.     McNeil,  S. Valigorsky

Absent: J. Mueller, M. Toleman

Also Present: Superintendent P. Morris, Clerk M. Sgambati, employees, T.  Gifford of the Express

President Hems called the meeting of the Board of Education to order at 6:00 p.m.

Board members led those present in the Pledge of Allegiance.

There was no public input on non-agenda items.

1. Consent Agenda
   1. On a motion by V. Masterson, seconded by W. Callanan, to approve the following items on the Consent Agenda:
      1. The minutes of the 2/6/2018 regular meeting of the Board of Education (see supplemental minutes)
      2. General Warrant #20 in the amount of $236,465.90 (see supplemental minutes)
      3. Capital Warrant #7 in the amount of $15,525.00 (see supplemental minutes)
      4. CSE/CPSE recommendations dated 2/21/2018 (see supplemental minutes)
      5. Approve the appointment of Roseann Scrom as a cafeteria aide from 3/19/2018 to 3/23/2018, to cover an employee’s absence
      6. Designate the list of BOCES non-public textbooks and the faulty/rusted, outdated equipment and locker removal list as obsolete, thereby authorizing their disposal. (see supplemental minutes)
         1. Ayes: 7 – Motion Carried
         2. Nays: 0
2. Superintendent’s Report
   1. Mrs. Morris stated that she would be attending a BOCES workshop concerning the state’s proposed 2% building aid cap, which would have a significant impact on the District’s capital project.

      Board members also received a timeline for the business manager search. (see supplemental minutes)

      Mrs. Morris asked Board members to be available for interviews of final candidates on the afternoon of April 10, 2018, prior to the regular Board meeting that evening.

3. SEQRA Resolution
   1. On a motion by V. Masterson, seconded by S. Valigorsky, to approve the following resolution:
      1. 1. Section 1. It is hereby determined that the Board adopting this resolution has declared itself to be the lead agency under the State Environmental Quality Review Act and the regulations promulgated thereunder for purposes of determining the environmental impact of the project described in Section 3 hereof.
         2. Section 2. It is hereby determined that the projects described in Section 3 hereof are each a Type II Action which will not have a significant impact upon the environment.
         3. Section 3. The project which are the subject of this resolution are described as follows:
            1. The construction consisting of the 2018-19 $100,000 elementary school renovation project.BE IT RESOLVED by the Board of Education of the Stillwater Central School District, Saratoga County, as follows:
         4. Section 4. This resolution shall take effect immediately.
            1. Ayes: 7 – Motion Carried
            2. Nays: 0
4. 2018-19 School Calendar
   1. On a motion by S. Valigorsky, seconded by K. Greene, to adopt the proposed 2018-19 school year calendar as presented. (see supplemental minutes)
      1. Ayes: 7 – Motion Carried
      2. Nays: 0
5. Behavioral Health Center Agreement
   1. On a motion by S. Valigorsky, seconded by B. McNeil, to  approve the Behavioral Health Center Agreement with Parsons Child and Family Center as presented. (see supplemental minutes)
      1. Ayes: 7 – Motion Carried
      2. Nays: 0
6. Revised Financial Statements and Other Required Report, and Independent Auditor’s Report – June 30, 2017
   1. On a motion by S. Valigorsky, seconded by V. Masterson, to accept the revised Financial Statements and Other Required Report as of June 30, 2017, together with the Independent Auditor’s Report as presented. (see supplemental minutes)
      1. Ayes: 7 – Motion Carried
      2. Nays: 0
7. Audit Committee Charter
   1. On a motion by B. McNeil, seconded by S. Valigorsky, to adopt the Audit Committee Charter as presented. (see supplemental minutes)
      1. Ayes: 7 – Motion Carried
      2. Nays: 0
8. Policies – First Reading
   1. On a motion by B. McNeil, seconded by S. Valigorsky, to accept the following policies for a first reading:
      1. #5110 – Budget Planning and Development
      2. #5120 – School District Budget Hearing
      3. #5130 – Budget Adoption
      4. #5140 – Administration of the Budget
      5. #5150 – Contingency Budget
      6. #5210 – Revenues
      7. #5220 – District Investments
      8. #5230 – Acceptance of Gifts, Grants and Bequests to the District
      9. #5240 – School Tax Assessment and Collection/Property Tax Exemptions
      10. #5250 – Sale and Disposal of District Property
      11. #5310 – Bonding of Employees and Board Members
      12. #5320 – Expenditures of District Funds
      13. #5321 – Use of the District Credit Card
      14. #5322 – Use of the District Cell Phone
      15. #5323 – Reimbursement for Meals/Refreshments
      16. #5410 – Purchasing:  Competitive Bidding and Offering
      17. #5411 – Procurement of Goods and Services
      18. #5412 – Alternative Formats for Instructional Materials
      19. #5510 – Accounting of Funds
      20. #5511 – Maintenance of Fund Balance
      21. #5512 – Reserve Funds
      22. #5520 – Extraclassroom Activity Fund
      23. #5530 – Petty Cash Funds and Cash in School Buildings
      24. #5540 – Publication of District’s Annual Financial Statement
      25. #5550 – Maintenance of Fiscal Effort (Title I Programs)
      26. #5560 – Use of Federal Funds for Political Expenditures
      27. #5570 – Financial Accountability
      28. #5571 – Allegations of Fraud
      29. #5572 – Audit Committee
      30. #5573 – Internal Audit Function
      31. #5574 – Medicaid Compliance Program
      32. #5610 – Insurance
      33. #5620 – Fixed Asset Inventories, Accounting,and Tracking
      34. #5630 – Facilities:  Inspection, Operation and Maintenance
      35. #5631 – Hazardous Waste and Handling of Toxic Substances by Employees
      36. #5632 – Pest Management and Pesticide Use
      37. #5640 – Smoking/Tobacco Use
      38. #5650 – Energy Conservation and Recycling in the Schools
      39. #5660 – School Food Service Program (Lunch and Breakfast)
      40. #5661 – Wellness
      41. #5670 – Records Management
      42. #5671 – Disposal of Consumer Report Information and Records
      43. #5672 – Information Security Breach and Notification
      44. #5673 – Employee Personal Identifying Information
      45. #5674 – Data Networks and Security Access
      46. #5675 – Student Grading Information Systems
      47. #5681 – School Safety Plans
      48. #5682 – Cardiac Automated External Defibrillators (AEDs) in Public School Facilities
      49. #5683 – Fire Drills, Bomb Threats and Bus Emergency Drills
      50. #5684 – Use of Surveillance Cameras in the District and on School Buses
      51. #5690 – Exposure Control Program
      52. #5691 – Communicable Diseases
      53. #5692 – Human Immunodeficiency Virus (HIV) Related Illnesses
      54. #5710 – Transportation Program
      55. #5720 – Transportation of Students
      56. #5730 – School Bus Safety Program
      57. #5731 – Idling School Buses on School Grounds
      58. #5740 – Qualifications of Bus Drivers
      59. #5741 – Drug and Alcohol Testing for School Bus Drivers and Other Safety-Sensitive Employees
          1. Ayes: 7 – Motion Carried
          2. Nays: 0
9. Resignation – J. Haines, Bus Driver
   1. On a motion by S. Valigorsky, seconded by V. Masterson, to accept Jeffrey Haines’ resignation as a bus driver effective 2/25/2018. (see supplemental minutes)
      1. Ayes: 7 – Motion Carried
      2. Nays: 0
10. Authorization – Additional Hours – D. Ryan
    1. On a motion by V. Masterson, seconded by S. Valigorsky, to authorize 1.5 additional hours/day for school aide Dianne Ryan, up to a total of 6.5 hours/day, beginning 2/26/2018.
       1. Ayes: 7 – Motion Carried
       2. Nays: 0
11. Capital Project Transfer Authorization
    1. On a motion by V. Masterson, seconded by S. Valigorsky, to authorize the transfer of $500,000 from the fund balance to the Capital Project Fund in accordance with the voters’ approval of the capital project as presented in December 2016. (see supplemental minutes)
       1. Ayes: 7 – Motion Carried
       2. Nays: 0
12. Communications
    1. Board members received information concerning the WSWHE BOCES Annual Meeting, a school boards association dinner, copies of the Board and Administrator newsletters, and copies of component school districts’ enrollment trend report. (see supplemental minutes)
13. Board Items of Interest
    1. V. Masterson expressed concern about a fallen tree near the softball field.
    2. S. Valigorsky asked whether students had any plans to stage protests.
    3. T. Hems stated that the Vision Setting workshop nights had been very productive.
14. There was no public input.
15. Executive Session
    1. On a motion by S. Valigorsky, seconded by B. McNeil, to adjourn to executive session to discuss negotiations at 6:43 p.m.
       1. Ayes: 7 – Motion Carried
       2. Nays: 0
16. Reconvene
    1. On a motion by B. McNeil, seconded by V. Masterson, to reconvene the meeting at 7:18 p.m.
       1. Ayes: 7 – Motion Carried
       2. Nays: 0
17. Adjournment
    1. On a motion by S. Valigorsky, seconded by V.Masterson, to adjourn the meeting at 7:20 p.m.
       1. Ayes: 7 – Motion Carried
       2. Nays: 0

Minutes by Mary Sgambati, District Clerk