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Board of Education Meeting – July 10, 2018

Organizational and Regular Meeting of the Board of Education

Present: K. Greene, T. Hems, V. Masterson, B. McNeil, D. Giso, W. Callanan
S. Valigorsky arrived at 6:18 pm

Absent: J. Mueller, P. Lilac

Also Present: Superintendent P. Morris, Clerk R. Price, Business Administrator S. Messineo, Middle School Principal T. Hulihan, Employees V. Schuette, E. Wickes, L. Barber

Mrs. Morris called the Organizational Meeting of the Board of Education to order at 6:00 p.m.

Mrs. Morris led those present in the Pledge of Allegiance.

Mrs. Morris noted the location of exits, reminded everyone that smoking is not permitted on school grounds, and asked those in attendance to mute or turn off their cell phones.

I. The Oath of Office was administered by Mrs. Morris to new and re-elected Board members Timothy Hems, Jon Mueller, and recently elected Board member Paul Lilac whose term expire 6/30/2021. Paul Lilac and Jon Mueller will accept their oaths at a later date, due to their absence.

II. Mrs. Morris opened the floor for nominations for President of the Board of Education for the fiscal year 2018-19.

Valerie Masterson nominated Timothy Hems for the President of the Board of Education.

On the motion to elect Timothy Hems as President of the Board of Education:

Ayes: 7 Motion Carried
Nays: 0

Mrs. Morris administered the oath of office to President Timothy Hems.

III. President Hems opened the floor for nominations for Vice President of the Board of Education for the fiscal year 2018-19.

K. Greene nominated Valerie Masterson for Vice President of the Board of Education.

On the motion to elect Valerie Masterson as Vice President of
the Board of Education:

Ayes: 7 Motion Carried
Nays: 0

Mrs. Morris administered the oath of office to Vice President Valerie Masterson.

IV. On a motion by V. Masterson, seconded by W. Callahan, to approve the following appointments of officers as presented: (see supplemental minutes)

School District Clerk – Renee’ Price
Deputy Clerk –
District Treasurer – Ann Rousseau
District Tax Collector – Carrie Urdang

Ayes: 7 Motion Carried
Nays: 0

Mrs. Morris noted that the officers would take their oaths at a
later time.

V. On a motion by V. Masterson, and seconded by K. Greene, to
approve the following appointments:

A. Physician – Dr. Stephen Sgambati, Jr.
B. Auditor – Marvin and Company
C. School Attorneys – Girvin & Ferlazzo
D. Treasurer of Extra-Curricular Activity Funds – Kim Cook
E. Claims Auditor – Dawn Mellon
F. Deputy Claims Auditor – Marla Scarchilli
G. Purchasing Agent – Business Administrator
H. Deputy Purchasing Agent – Superintendent of Schools
I. Committee on Special Education (Chairperson & Committee) and Committee on Pre-School Special Education (Chairperson & Committee)

  • Chairpersons: Ryan Collins, Kerri Klinowski, Mikal Benamati
  • School Psychologists: Kerri Klinowski, Mikal Benamati
  • Child’s Teacher: All Stillwater general education instructional staff or
    BOCES/private school instructional staff Supervisor/Providers: Michael Johnson, Timothy Hulihan, BOCES and private administrative staff, all Stillwater special education instructional and related service staff, BOCES special education instructional and related service staff
  • Parent member: Diana Miller
  • Physician: Dr. Stephen Sgambati, Jr.

J. Records Retention & Disposition Officer and Records Access Officer – Renee’ Price
K. Title IX Compliance Officer – Patricia Morris, Michael Johnson
L. Dignity Act Coordinators (DAC) – Mike Johnson, Tim Hulihan
M. Establish Audit Committee for 2018-19, Consisting of Board of Education
Members and Community Members, to be determined at a later date
N. Attendance Office – Patricia Morris
O. Asbestos Designee – Mike Kinisky
P. Approve District Safety Committee – 2018-2019, Superintendent, Patricia Morris

Ayes: 7 Motion Approved
Nays: 0

VI. On a motion by V. Masterson, and seconded by W. Callahan to adopt the proposed Board of Education meeting calendar, which establishes meetings on Tuesday evenings, beginning at 6:00 p.m. (see supplemental minutes)

Ayes: 7 Motion Carried
Nays: 0

VII. On a motion by W. Callahan, and seconded by V. Masterson, to designate the following as official banks:

A. Ballston Spa National Bank
B. JP Morgan Chase Bank
C. School Systems Federal Credit Union
D. NYCLASS

Ayes: 7 Motion Carried
Nays: 0

Also, on a motion by K. Greene, and seconded by W. Callahan, the following as official newspapers:

A. Gazette
B. Saratogian

Ayes: 7 Motion Carried
Nays: 0

VIII. On a motion by V. Masterson, and seconded by David Giso, to approve the following authorizations:

A. Chief School Officer to Certify Payroll
B. Treasurer or Deputy Treasurer to endorse all checks as necessary
C. Chief School Officer to sign lunch reports
D. Establish a Petty Cash Fund of $100 with Ann Rousseau as Treasurer
E. Establish Change Fund of $65 – Cafeteria
F. Establish a Petty Cash Fund of $400 for ticket sales with Ann Rousseau as Treasurer
G. Chief School Officer to borrow funds necessary to operate district with Board approval
H. Participation in BOCES Bids for food & paper supplies
I. Chief School Officer to sign handicapped forms on behalf of the Board of Education
J. Chief School Officer to grant attendance of all school personnel at conferences, conventions and workshops
K. Chief School Officer to approve Health Service Contracts with neighboring school districts
L. Chief School Officer to apply for Grants in Aid
M. Chief School Officer to make non-resident tuition agreements
N. Maintain Non-Resident Regular Education Student Tuition Rate of $4,500/year
O. Accept NYSED Non-Resident Special Education Student Tuition Rate
P. Washington-Saratoga-Warren BOCES to be designated as the Occupational Education Advisory Council for Stillwater Central School
Q. To re-adopt updated Board of Education policies for 2018-2019 school year
R. Establish the mileage reimbursement rate at IRS rate  (currently $.545/mile)

Ayes: 7 Motion Carried
Nays: 0

IX. Board members received copies of the school district’s insurance binder, and reviewed the procedures outlined by the school attorneys that must be followed in the event of legal action against a Board member. They were reminded that should they be served with legal notice of any claims or lawsuits in their capacity as Board members, they need to immediately notify Superintendent Mrs. Patricia Morris. (see supplemental minutes)

On a motion by V. Masterson, and seconded by W. Callahan, to accept the insurance binder and approve the following resolution:

WHEREAS the Board of Education of the Stillwater Central School District wishes to protect the District, the members of the Board of Education and any school district officers in actions brought against them or in any action or proceeding touching any district property or involving its rights or interests; and WHEREAS, the Board of Education of the Stillwater Central School District wishes to protect its superintendent, principals, members of the teaching or supervisory staff, member of a committee on special education or subcommittee thereof, surrogate parent, as defined in the regulations of the commissioner of education, any member of the board of education or non instructional employee in any action or proceeding, other than a criminal prosecution or an action or proceeding brought against him by the District, including proceedings before the commissioner of education, arising out of the exercise of his powers or the performance of his duties; and WHEREAS, the Board of Education of the Stillwater Central School District wishes to protect its members, employees, officers, authorized volunteers or any other person holding a position by election, appointment or employment in the service of the school district, whether or not compensated, in any civil action or proceeding, state or federal, arising out of any alleged act or omission which occurred or allegedly occurred while the employee was acting within the scope of his employment or duties with the District, BE IT RESOLVED, that the benefits and protections afforded provided pursuant to §3811 of the Education Law, shall be available, subject to the procedural requirements set forth therein and, BE IT FURTHER RESOLVED, that the benefits and protections provided pursuant to § 18 of the New York State Public Officers Law shall supplement and be available in addition to any defense or indemnification protection conferred by other statutes, rules or regulation, including but not limited to, the protections provided pursuant to Education Law 93811, 93023 and N3028, subject to the procedural requirements set forth therein.

Ayes: 7 Motion Carried
Nays: 0

X. There was no public input.

XI. On a motion by B. McNeil, seconded by K. Greene, to approve
the following items on the Consent Agenda:

  • The minutes of the 6/26/18 regular meeting of the Board of Education (see supplemental minutes)
  • General Warrant #34 in the amount of $169,341.05 (see supplemental minutes)
  • Cafeteria Warrant #15 in the amount of $62.98 (see supplemental minutes)
  • Federal Warrant #10 in the amount of $185.30 (see supplemental minutes)
  • CSE/CPSE recommendations dated 7/5/18 (see supplemental minutes)
  • List of employees who have district-provided cell phones (see supplemental minutes)

Approve the following Extended School Year program staffing:

  • Resignation – Debra Merchant – ESY Program Aide, effective 7/5/18
  • Appointment – Tami Lescault – Substitute Aide (3 hours/day @ $12.32/hr., up to 90 hours).

Ayes: 7 Motion Carried
Nays: 0

XII. On a motion by B. McNeil, seconded by K. Green, to appoint Jennifer Bizan, Elementary Special Education Teacher as Instructional Leader at the stipend of $2,000 for the 2018-2019 School year.

Ayes: 7 Motion Carried
Nays: 0

XIV. On a motion by V. Masterson, seconded by B. McNeil, to appoint Carrie Urdang as Tax Collector effective 7/10/18, at a stipend of $4,000 for the 2018-2019 School year. (see supplemental minutes).

Ayes: 7 Motion Carried
Nays: 0

XV. On a motion by B. McNeil, seconded by W. Callahan, to appoint Dr. Ray Coluciello, as Interim Elementary Principal at a Per Diem Rate of $450.00 per day effective 7/11/18, for the 2018-19 school year. (see supplemental minutes)

Ayes: 7
Nays: 0

XVI. On a motion by V. Masterson, seconded by W. Callahan, to appoint Dr. Ray Colucciello as Supervisor / Provider, per Item #7 of the Organizational Agenda.

Ayes: 7 Motion Carried
Nays: 0

XVII. On a motion by V. Masterson, seconded by W. Callahan, to approve the Opioid Overdose Prevention operated by another Organization through an existing Overdose Prevention Program Reference Policy #7521.

Ayes: 7 Motion Carried
Nays: 0

XVIII. On a motion by V. Masterson, and seconded by K. Green, to approve the NYCLASS Agreement. Funds are invested into a common pool of high-grade, fixed-income investment assets that have the objective of preserving the principal while assets remain liquid, and return on investments is maximized.

Ayes: 7 Motion Carried
Nays: 0

XIX. On a motion by K. Green, and seconded by W. Callahan, to designate obsolete equipment of plaster molds located in the High School Art Room.

Ayes: 7 Motion Carried
Nays: 0

XX. On a motion by B. McNeil, and seconded by V. Masterson, to approve Leonard Bus Sales Inc. Contract to extend the maintenance contract for the School Year 2018 – 2019.

Ayes: 7 Motion Carried
Nays: 0

XXI . On a motion by V. Masterson, and seconded by W. Callahan, to approve the increase in extra period coverage for Teaching staff from $20.00 per period of coverage, to $22.00 per period. Per the STA Contract, the rate per period, must be ⅕ current of the District Substitute Rate per Article 20, Section 11, of the Contract.

Ayes: 7 Motion Carried
Nays: 0

XXII. On a motion by V. Masterson, seconded by B. McNeil, to approve the 2018-2019 Audit Committee. President Tim Hems noted that volunteers will be needed, and would like this to include community members.

Ayes: 7 Motion Carried
Nays: 0

XXIII. On motion by V. Masterson, seconded by B. McNeil, to appoint Emily Daly, as High School English 8 Teacher, at a MA Step 1 effective 9/4/18, at a salary of $40,325 for a Full Year Substitute. Emily Daly, is Certified in English 7 12, and Certified in Literacy B-12.

Ayes: 7 Motion Carried
Nays: 0

XIV. On a motion by V. Masterson, seconded by S. Valigorsky, to accept the bid for the Flooring Reconstruction Project at Elementary Building, to Northeast Commercial Interiors in the amount of $79,945, which includes the base bid and alternate #1.

Ayes: 7 Motion Carried
Nays: 0

XV. V. Masterson reminded the Board of Education of the Registration opening date for the upcoming NYSSBA Conference in October.

XVI. On a motion by V. Masterson, and seconded by W. Callahan, to adjourn to executive session, to discuss personnel negotiations at 6:25 pm.

Ayes: 7 Motion Carried
Nays: 0

XVII. On a motion by B. McNeil, and seconded by S. Valigorsky to reconvene the meeting at 6:28 p.m.

Ayes: 7 Motion Carried
Nays: 0

XVIII. On a motion by B. McNeil, and seconded by S. Valigorsky, to approve Thomas Murphy a stipend of $50.00 / day effective 7/2/18, for the interim of added duties until a Full Time Transportation Director is hired.

Ayes: 7 Motion Carried
Nays: 0

XIX. On a motion by S. Valigorsky, and seconded by D. Giso, to appoint Christopher Nelson as a Consultant for the Transportation Department, on an as needed basis, at a per diem rate of $331.00 per day, for the school year 2018-2019.

Ayes: 7 Motion Carried
Nays: 0

XX. On a motion by S. Valigorsky, and seconded by D. Giso, to approve the revisions of the Memorandum of Agreement to the CSEA Contract. (see supplemental Minutes)

Ayes: 7 Motion Carried
Nays: 0

XXI. On a motion by S. Valigorsky, and seconded by W. Callahan, to approve the contract for Dr. Ray Colucciello, Interim Elementary Principal, at a per diem rate of $450/day for the 2018-2019 School Year.

Ayes: 7 Motion Carried
Nays: 0

XXII. On a motion by S. Valigorsky, and seconded by V. Masterson, to adjourn the meeting at 7:36 p.m.

Ayes: 7
Nays: 0