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Board of Education Meeting – March 13, 2018

Stillwater Central School District

Regular Meeting of the Board of Education

March 13, 2018 – Stillwater, New York

Present: T. Hems, V. Masterson, W. Callanan, D. Giso, K. Greene, B. McNeil, J. Mueller, S. Valigorsky

Absent: M. Toleman

Also Present: Superintendent P. Morris, Clerk M. Sgambati, Teacher J. Wilson, students, community member, T. Gifford of the Express

President Hems called the meeting of the Board of Education to order at 6:00 p.m.

Board members led those present in the Pledge of Allegiance.

There was no public input on non-agenda items.

  1. Mindfulness Presentation
    1. Ms. Wilson and several students attended the Board meeting to discuss Mindfulness. Ms. Wilson guided the Board in a demonstration of the technique.
    2. V. Masterson asked Ms. Morris for a cost estimate to implement the program in the Middle School.
  2. Consent Agenda
    1. On a motion by V. Masterson, seconded by S. Valigorsky, to approve the following items on the Consent Agenda:
      1. The minutes of the 2/27/2018 regular meeting of the Board  of Education (see supplemental minutes)
      2. General Warrant #22 in the amount of $105,907.27 (see supplement minutes)
      3. Emergency Warrant #21 in the amount of $1,521.97 (see supplemental minutes)
      4. Cafeteria Warrant #9 in the amount of $9,883.76 (see supplemental minutes)
      5. Capital Warrant #8 in the amount of $152,491.00 (see supplemental minutes)
        1. Ayes: 8 – Motion Carried
        2. Nays: 0
  3. There was no public input.
  4. Superintendent’s Report
    1. Mrs. Morris discussed plans for the snack bar. V. Masterson requested information concerning the costs the District will incur in pursuit of NYSED approval for the project.
  5. Financial Reports – Proposed 2018-19 Budget – Draft #1
    1. Board members received the first draft of the proposed 2018-19 budget. (see supplemental minutes)
    2. Ms. Derway noted that this draft was a “rollover” budget based on this fiscal year’s (2017-18) actual expenditures, and that it included expected increases in salaries and benefits.
    3. Mrs. Morris noted that she would like to add funding for the STEAM and STEM programs, and an Employee Assistance Program (through WSWHE BOCES).
    4. Board members discussed planning for the eventual  replacement of the turf field. Ms. Derway suggested including a proposition on the May 2018 ballot to establish a capital fund for that purpose.
    5. Board members agreed by consensus.
  6. Treasurer’s Reports
    1. Board members received the January 31, 2018 Treasurer’s Reports. (see supplemental minutes)
  7. Adoption of the legal ad was postponed so that it could be modified to include an additional capital project proposition for the purpose of turf replacement.
  8. Appointment – F. Chambers, Bus Driver
    1. On a motion by V. Masterson, seconded by S. Valigorsky, to appoint Ford Chambers as a bus driver effective 3/19/2018. (see supplemental minutes)
      1. Ayes: 8 – Motion Carried
      2. Nays: 0
  9. Adoption – Policies
    1. On a motion by S. Valigorsky, seconded by B. McNeil, to adopt the following policies:
      1. #1110 School District and Board of Education Legal Status and Authority
      2. #1120 Board of Education: Qualifications, Numbers and Terms  of Office
      3. #1210   Board Members:  Nomination and Election
      4. #1220   Reporting of Expenditures and Contributions
      5. #1230   Resignation and Dismissal
      6. #1310   Powers and Duties of the Board
      7. #1320 Nomination and Election of Board Officers and Duties of the President and Vice President
      8. #1330   Appointments and Designations by the Board
      9. #1331   Duties of the District Clerk
      10. #1332   Duties of the District Treasurer
      11. #1333   Duties of the Tax Collector
      12. #1334   Duties of the External (Independent) Auditor
      13. #1335   Appointment and Duties of the Claims Auditor
      14. #1336 Duties of the Extraclassroom Activity Fund Central Treasurer and Faculty Auditor
      15. #1337   Duties of the School Attorney
      16. #1338   Duties of the School Physician/Nurse Practitioner
      17. #1339   Duties of the Internal Auditor
      18. #1410   Policy and Administrative Regulations
      19. #1510 Regular Board Meetings and Rules (Quorum and Parliamentary Procedure)
      20. #1520   Special Meetings of the Board
      21. #1530  Minutes
      22. #1540   Executive Sessions
      23. #1610   Annual District Meeting and Election/Budget Vote
      24. #1611   Business of the Annual District Election
      25. #1620   Annual Organizational Meeting
      26. #1630   Legal Qualifications of Voters at District Meetings
      27. #1640   Absentee Ballots
      28. #1650 Submission of Questions and Propositions at Annual Meeting and Elections and Special District Meetings
      29. #2110   Orienting and Training New Board Members
      30. #2210   Committees of the Board
      31. #2320   Attendance by Board Members at Conferences, Conventions and Workshops
      32. #2330   Compensation and Expenses
      33. #2340   Board Self-Evaluation
      34. #3110   Media/Municipal Governments/Senior Citizens
      35. #3111    Annual Report to District Citizens
      36. #3120 District Standards and Guidelines for Web Page Publishing
      37. #3140   Flag Display
      38. #3150   School Volunteers
      39. #3160   Charter Schools
      40. #3210   Visitors to the School
      41. #3220   Use of Service Animals
      42. #3230   Public Complaints
      43. #3271   Solicitation of Charitable Donations
      44. #3272   Advertising in the Schools
      45. #3280   Use of School Facilities, Materials, and Equipment
      46. #3281 Use of Facilities by the Boy Scouts of America and Patriotic Youth Groups
      47. #3282   Use of School Owned Vehicles
      48. #3290   Operation of Motor-Driven Vehicles on District Property
      49. #3310   Public Access to Records
      50. #3320   Confidentiality of Computerized Information
      51. #3410   Code of Conduct on School Property
      52. #3411   Prohibition of Weapons on School Grounds
      53. #3412   Threats of Violence in School
      54. #3420   Non-Discrimination and Anti-Harassment in the District
      55. #3430 Uniform Violent and Disruptive Incident Reporting System (VADIR)
      56. #3510   Emergency School Closings
      57. #4110   Administrative Personnel
      58. #4210   Administrative Organization and Operation
      59. #4211   Organizational Chart
      60. #4220   Administrative Authority
      61. #4230   District Committees
      62. #4240 Evaluation of the Superintendent and Other Administrative Staff
      63. #4310   Superintendent of Schools
      64. #4320   Superintendent-Board Relations
      65. #5110   Budget Planning and Development
      66. #5120   School District Budget Hearing
      67. #5130   Budget Adoption
      68. #5140   Administration of the Budget
      69. #5150   Contingency Budget
      70. #5210  Revenues
      71. #5220   District Investments
      72. #5230   Acceptance of Gifts, Grants and Bequests to the District
      73. #5240 School Tax Assessment and Collection/Property Tax Exemptions
      74. #5250   Sale and Disposal of District Property
      75. #5310   Bonding of Employees and Board Members
      76. #5320   Expenditures of District Funds
      77. #5321   Use of the District Credit Card
      78. #5322   Use of the District Cell Phone
      79. #5323   Reimbursement for Meals/Refreshments
      80. #5410   Purchasing:  Competitive Bidding and Offering
      81. #5411   Procurement of Goods and Services
      82. #5412   Alternative Formats for Instructional Materials
      83. #5510   Accounting of Funds
      84. #5511   Maintenance of Fund Balance
      85. #5512   Reserve Funds
      86. #5520   Extraclassroom Activity Fund
      87. #5530   Petty Cash Funds and Cash in School Buildings
      88. #5540   Publication of District’s Annual Financial Statement
      89. #5550   Maintenance of Fiscal Effort (Title I Programs)
      90. #5560   Use of Federal Funds for Political Expenditures
      91. #5570   Financial Accountability
      92. #5571   Allegations of Fraud
      93. #5572   Audit Committee
      94. #5573   Internal Audit Function
      95. #5574   Medicaid Compliance Program
      96. #5610  Insurance
      97. #5620   Fixed Asset Inventories, Accounting, and Tracking
      98. #5630   Facilities:  Inspection, Operation and Maintenance
      99. #5631 Hazardous Waste and Handling of Toxic Substances by Employees
      100. #5632   Pest Management and Pesticide Use
      101. #5640   Smoking/Tobacco Use
      102. #5650   Energy Conservation and Recycling in the Schools
      103. #5660   School Food Service Program (Lunch and Breakfast)
      104. #5661  Wellness
      105. #5670   Records Management
      106. #5671   Disposal of Consumer Report Information and Records
      107. #5672   Information Security Breach and Notification
      108. #5673   Employee Personal Identifying Information
      109. #5674   Data Networks and Security Access
      110. #5675   Student Grading Information Systems
      111. #5681   School Safety Plans
      112. #5682 Cardiac Automated External Defibrillators (AEDs) in Public School Facilities
      113. #5683   Fire Drills, Bomb Threats and Bus Emergency Drills
      114. #5684 Use of Surveillance Cameras in the District and on  School Buses
      115. #5690   Exposure Control Program
      116. #5691   Communicable Diseases
      117. #5692   Human Immunodeficiency Virus (HIV) Related Illnesses
      118. #5710   Transportation Program
      119. #5720   Transportation of Students
      120. #5730   School Bus Safety Program
      121. #5731   Idling School Buses on School Grounds
      122. #5740   Qualifications of Bus Drivers
      123. #5741    Drug and Alcohol Testing for School Bus Drivers and Other Safety-Sensitive Employees
      124. #7000  Pediculosis
      125. #7132   Non-Resident Students
      126. #7222 Diploma or Credential Options for Students with Disabilities
        1. Ayes: 8 – Motion Carried
        2. Nays: 0
  10. Organizational Meeting – 7/10/18 at 6:00 pm
    1. On a motion by V. Masterson, seconded by S. Valigorsky, to establish the date for the Organizational Meeting on Tuesday, July 10, 2018 at 6:00.
      1. Ayes: 8 – Motion Carried
      2. Nays: 0
  11. Board Items of Interest
    1. S. Valigorsky suggested the District host an assembly offered by the Office of Mental Health.
  12. Public Input
    1. Express reporter T. Gifford made a suggestion for improved security in the District.
  13. Executive Session
    1. On a motion by V. Masterson, seconded by S. Valigorsky, to adjourn to executive session to discuss negotiations at 7:15 p.m.
      1. Ayes: 8 – Motion Carried
      2. Nays: 0
  14. Reconvene
    1. On a motion by S. Valigorsky, seconded by V. Masterson, to reconvene the meeting at 7:52 p.m.
      1. Ayes: 8 – Motion Carried
      2. Nays: 0
  15. Adjournment
    1. On a motion by B. McNeil, seconded by W. Callanan, to adjourn the meeting at 7:53 p.m.
      1. Ayes: 8 – Motion Carried
      2. Nays: 0

Minutes by Mary Sgambati, District Clerk