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Board of Education Meeting – September 18, 2018

Regular Meeting of the Board of Education

Present: P. Lilac, K. Greene, V. Masterson, B. McNeil, T. Hems, J. Mueller

Absent: S. Valigorsky, D. Giso, W. Callanan

Also Present: Superintendent P. Morris, Clerk R. Price, Business Administrator S. Messineo and staff

President T. Hems called the meeting of the Board of Education to order at 6:00 p.m.

Board members led those present in the Pledge of Allegiance.

There was no public input on non-agenda items.

II. On a motion by V. Masterson, seconded by P. Lilac, to approve the following
items on the consent agenda:

  • General Warrant #4 in the amount of $74,606.84 (see supplemental minutes).
  • General Warrant #5 in the amount of $ 386,860.94 (see supplemental minutes).
  • Emergency Warrant #6 in the amount of $500.00 (see supplemental minutes).
  • Capital Warrant #1 in the amount of $117,806.00 (see supplemental minutes).
  • Capital Warrant #2 in the amount of $79,533.40 (see supplemental minutes).
  • Cafeteria Warrant #1 in the amount of $4,573.73 (see supplemental minutes).
  • Cafeteria Warrant #2 in the amount of $8,068.17 (see supplemental minutes).
  • Minutes of the 9/4/18 BOE Meeting (see supplemental minutes).
  • CSE/CPSE Recommendations (see supplemental minutes).

Ayes: 6 Motion Carried
Nays: 0

III. Superintendent Patricia Morris spoke to the Board in regard to the NYSSBA Board  retreat informational handout. V. President V. Masterson asked if Mrs. Morris could facilitate a meeting for goal setting. The Goals Committee will address this request.

IV. Business Administrator S. Messineo reported on the financial reports. He noted an unreconciled balance in the general fund checking account and trust and agency  account. This will be resolved and updated at the next Board meeting.

He also noted that the school tax bill delivery was delayed to taxpayers by seven to ten days. This delay occurred at the bill processing center as it had not received information from the State in a timely manner.

V. On a motion by P. Lilac, seconded by J. Mueller, to approve the purchase of BoardDocs LT program for online governance operations. The cost of the program is $2,700 and a one time start up fee of $1,000, for a total of $3,700 for the 2018-2019 school year. (see supplemental minutes)

Ayes: 6 Motion Carried
Nays: 0

VI. On a motion by B. McNeil, seconded by J. Mueller, to approve the purchase of (12) twelve 14” chromebooks for the Board’s BoardDocs accessibility. The cost to  purchase is $3,363.00. (see supplemental minutes)

Ayes: 6 Motion Carried
Nays: 0

VII. On a motion by B. McNeil, seconded by J. Mueller, to approve the Village Tax Exemption Agreement for the two parcels of land for only as long as the Village owns them starting for the starting school tax year of 2019 – 2020. (see supplemental minutes)

Ayes: 6 Motion Carried
Nays: 0

VIII. On a motion by B. McNeil, seconded by K. Greene, to approve a Schedule B position of Unified Basketball Coach at a stipend of $1,200 for the 2018 – 2019 school year.

Ayes: 6 Motion Carried
Nays: 0

IX. On a motion by P. Lilac, seconded by K. Greene, to approve a Schedule B position of  Youth Activation Committee Advisor at a stipend of $200 for the 2018 – 2019 school  year.

Ayes: 6 Motion Carried
Nays: 0

X. On a motion by B. McNeil, seconded by K. Greene, to approve Amy Carpenter, Kara Pitkin and Julia Chesney as National Board Certified Professional Learning Facilitators effective for the 2018 – 2019 school year at stipend of $833.33 each.

Ayes: 6 Motion Carried
Nays: 0

President T. Hems and Board Member K. Greene, addressed how this is a great achievement for these individuals, and is proud of them.

XI. On a motion by V. Masterson, seconded by K. Greene, to appoint Tina McWhinnie as  the Extra Curricular Advisor effective September 18, 2018, at stipend of $2,300 for the  2018 – 2019 school year. *This will be a revised resolution at the October 2, 2018 meeting with the corrected stipend.

Ayes: 6 Motion Carried
Nays: 0

XII. On a motion by V. Masterson, seconded by J. Mueller, to approve Scott Messineo as  Permanent Probationary Business Manager in accordance with New York State Civil Service Law and Saratoga County Civil Service regulations. This appointment is  retroactive effective April 24, 2018, with a one year probationary term.

Ayes: 6 Motion Carried
Nays: 0

XIII. On a motion by V. Masterson, seconded by K. Greene, to approve Louann Tetrault as Interim Treasurer for up to eight weeks at an hourly per diem rate of $50/hr. effective  September 7, 2018.

Ayes: 6 Motion Carried
Nays: 0

V. Masterson inquired of a timeline was to hire a Treasurer. P. Morris responded that interviews are being scheduled for October 3rd, 2018, with the intent to have a Board approved appointment at the October 16, 2018 Board meeting.

XIV. On a motion by P. Lilac, seconded by J. Mueller, to approve Paulette Dalton as a Certified Evaluator for providing services to the Pupil Personnel Office at a rate of  $350/per evaluation on an as needed basis.

Ayes: 6 Motion Carried
Nays: 0

V. Masterson inquired of a timeline on hiring a School Psychologist and to look at additional options for advertising the position.

XV. On a motion by V. Masterson, seconded by B. McNeil, to approve Nicole Weber as  Co-advisor, Elementary Literacy, for the 2018 – 2019 school year at a stipend of $1,750.

Ayes: 6 Motion Carried
Nays: 0

XVI. On a motion by B. McNeil, seconded by V. Masterson to approve the  appointment of  Rachael Garrow, pursuant to Education law and in compliance with Part 30 of the Rules  of Regents law, to the position of Teaching Assistant in the Childhood Education (Grades 1-6) tenure area. This appointment shall be effective September 18, 2018, with a four year probationary term commencing on September 18, 2018, and ending on August 31, 2022, contingent upon her receiving a composite or overall annual professional performance review rating pursuant to Education Law 3012-c or 3012-d of either effective or highly effective in at least three (3) of the four (4) preceding years. Per the current STA contract Ms.Garrow’s salary will be $21,317 for the  2018-2019 school year. Ms. Garrow holds a permanent certificate in Childhood Education (Grades 1-6) Initial Certificate. (see supplemental minutes).

* This resolution will be revised at the October 2, 2018 Board meeting to reflect the correct TA salary per the revised MOA of the STA Agreement.

Ayes: 6 Motion Carried
Nays: 0

XVII. On a motion by V. Masterson, seconded by J. Mueller, to approve an additional fifteen  minutes per day to cover the arrival and dismissals of each building for Sergeant  Paul Pecor for the 2018 -2019 school year in the amount of $2,200.

Ayes: 6 Motion Carried
Nays: 0

XVIII. On a motion by V. Masterson, seconded by B. McNeil, to approve the correction of an  appointment of Tyanne Sheehan as Provisional Promotional ten month Elementary Administrative School Aide effective 9/17/18, which was previously approved at the 9/4/18 Board meeting. The initial appointment did not reflect the position as civil service.

Ayes: 6 Motion Carried
Nays: 0

XIX. The Board of Education was updated on a Memorandum by the Superintendent on the use of District Cell Phones as per Policy #5322. This memorandum included a list of School District personnel who have district owned cellular phones to meet the  responsibilities of their roles and a breakdown of the cost effectiveness of the plan.

XX. V. Masterson inquired on the status of the Regents and State Assessment test results as  Board item of interest. She asked for these results by the next Board meeting.

XXI. There were no public input agenda items.

XXII. On a motion by P. Lilac, seconded by B. McNeil, to adjourn to executive session at 6:25 p.m.

Ayes: 6 Motion Carried
Nayes 0

XXIII. On a motion by K. Greene, seconded by B. McNeil, to reconvene the meeting at 6:29 p.m.

Ayes: 6 Motion Carried
Nays: 0

XXIV. On a motion by K. Greene, seconded by B. McNeil, to ratify the Memorandum of  Agreement by and between the Board of Education of the Stillwater Central School  District and Stillwater Teachers Association covering the parties’ new collective  bargaining agreement for July 1, 2017 through June 30, 2022, for a five year period. (see supplemental minutes).

Ayes: 6 Motion Carried
Nays: 0

XXV. On a motion by V. Masterson, seconded by B. McNeil, to approve the Staffing  Agreement between Stillwater Central School District and Cross Country Staffing, Inc. for RN services for the Special Education Department for the 2018 – 2019 school year. (see supplemental minutes).

Ayes: 6 Motion Carried
Nays: 0

XXVI. On a motion by P. Lilac, seconded by B. McNeil, to approve the removal of obsolete  equipment of Elementary Library books in the Elementary Building. (see supplemental  minutes).

Ayes: 6 Motion Carried
Nays: 0

XXVII. On a motion by Jon Mueller, seconded by Paul Lilac, to adjourn the meeting at 6:49 p.m.

Ayes: 6 Motion Carried
Nays: 0